Event Management


Archer Yates is a leading event management agency with over 20 years’ experience organising and delivering conferences and events.

We specialise in the medical, scientific and academic sectors, working with your team to create an exceptional experience that reflects your values and resonates with your guests.

Our friendly, professional team prides itself on its specialist knowledge of working with well-established academic institutions, respecting the traditions and history of the establishments with which we work, whilst keeping fully up to date with developments in the event management industry. The result is an event that delivers your message, inspires your attendees and sets the standard for future occasions.

We help our clients to turn their vision into an event that is memorable for all the right reasons. Our goal is to make the most of your budget, exceed targets and delight attendees, as we were able to do for this satisfied client:

"Through my spell chairing OFC 2020 I was blessed with the support of Archer Yates. This event has a large and complex workload with many complex intricacies and I was very grateful for the hard work, forbearance, experience, kindness and good humour that they demonstrated throughout. I really enjoyed working with Archer Yates and wish them every success in the future."

Matt Naylor, Chairman - The Oxford Farming Conference 2020

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Our event services
Registration & Delegate Management
Our state-of-the-art events management software allows us to make registration for your event straightforward and seamless. Archer Yates can be the first port of call for any delegate questions or queries regarding the event, as we should know the details better than anyone!
Financial Management
Allow your focus to remain firmly on the creative vision for your event and let Archer Yates help you manage the finances. From initial budgeting to ongoing cost management, we can help maximise your money and even help you find additional revenue from places you may not have considered.
Onsite Management
Even the most thorough event schedule needs on-the-day management to ensure that everything runs smoothly when the time comes. Our experience in the hospitality industry means that we consider all the finer details of your event and are able to liaise with the venue staff to ensure that everything runs seamlessly throughout.
Sponsorship & Exhibition Management
Finding relevant, engaged sponsors is key to successful revenue generation for many events. Archer Yates is experienced in searching out and engaging suitable sponsors, ensuring that they support your event in the most effective and meaningful way. We are also able to liaise with sponsors, exhibitors and suppliers both before and during your event, so that everyone knows exactly what is happening.
Event Marketing and Communications
Ensuring that your event is publicised on the right channels and that potential delegates are updated at all the key points in your event timeline is crucial for a successful event. Archer Yates is experienced in managing client social media channels and their email and print marketing, in order to generate maximum engagement from your event’s target demographic. We are also able to organise branded event collateral, such as folders, pens and bags, which can help to keep your event at the forefront of people's minds in the time between conferences.
Digital and Print Programmes
A well-organised, beautifully presented programme can really help your event run smoothly and engage your attendees. We have a wealth of experience aligning client needs and expectations with the technical requirements of producing both digital and print programmes. From gathering content right down to the finer details of the finished product, we work with skilled designers to create programmes that are intuitive, relevant and aesthetically pleasing.
Speaker Liaison and Management
Finding the right speakers for your event is key to its success. Archer Yates ensures that each speaker is listed on the event website with an informative biography and high-quality image. We make sure they have suitable travel arrangements and accommodation lined up and that they are aware of the timings of the event and technological requirements of the venue, so that they are fully prepared to present at your event.
Social Programme Management
The key to a truly memorable event lies in having thought of every aspect of the delegate experience. Our team can organise the social programme around your event, including dinners, entertainment and visits to local attractions.
Venue Management
Our experienced event management team acts as the agent between you and your chosen venue. We deal with all aspects of pre-event liaison and organisation, undertaking thorough site visits, planning catering (that sits within your budget but delights even your fussiest delegate) and confirming final details, such as numbers and timings, with the venue staff.
Real-Time Reporting
Our event management software allows clients to access registration stats in real-time, so that you can see which marketing initiatives are generating the biggest response from your audience. This will allow you to dynamically adapt your marketing as the event draws nearer. It also provides you with valuable data should you wish to host a similar event in the future.